{"id":13046,"date":"2020-04-02T13:44:32","date_gmt":"2020-04-02T11:44:32","guid":{"rendered":"https:\/\/stage-fp.webenv.pl\/blog\/?p=13046"},"modified":"2020-04-28T12:04:33","modified_gmt":"2020-04-28T10:04:33","slug":"how-to-motivate-team","status":"publish","type":"post","link":"https:\/\/www.future-processing.com\/blog\/how-to-motivate-team\/","title":{"rendered":"How to motivate a team while working remotely &#8211; tips for Team Leaders"},"content":{"rendered":"\n<p>We asked our Team Leaders what are the&nbsp;good practices&nbsp;that&nbsp;help to strengthen&nbsp;the team spirit while working with a <a href=\"https:\/\/www.future-processing.com\/software-services\/software-development-teams\/remote-team\/\">remote team<\/a>.&nbsp;<\/p>\n\n\n    <div class=\"b-image js-lightbox\">\n        <figure class=\"b-image__figure\">\n            <a\n                href=\"working-remotely-v2.jpg\"\n                class=\"js-lightbox__trigger\"\n                aria-haspopup=\"dialog\"\n                data-elementor-open-lightbox=\"no\"\n            >\n                <img fetchpriority=\"high\" decoding=\"async\" width=\"773\" height=\"1919\" src=\"https:\/\/www.future-processing.com\/blog\/wp-content\/uploads\/2020\/04\/working-remotely-v2.jpg\" class=\"attachment-full size-full\" alt=\"\" srcset=\"https:\/\/www.future-processing.com\/blog\/wp-content\/uploads\/2020\/04\/working-remotely-v2.jpg 773w, https:\/\/www.future-processing.com\/blog\/wp-content\/uploads\/2020\/04\/working-remotely-v2-121x300.jpg 121w, https:\/\/www.future-processing.com\/blog\/wp-content\/uploads\/2020\/04\/working-remotely-v2-412x1024.jpg 412w, https:\/\/www.future-processing.com\/blog\/wp-content\/uploads\/2020\/04\/working-remotely-v2-768x1907.jpg 768w, https:\/\/www.future-processing.com\/blog\/wp-content\/uploads\/2020\/04\/working-remotely-v2-619x1536.jpg 619w, https:\/\/www.future-processing.com\/blog\/wp-content\/uploads\/2020\/04\/working-remotely-v2-161x400.jpg 161w\" sizes=\"(max-width: 773px) 100vw, 773px\" \/>            <\/a>\n                    <\/figure>\n        <div\n    class=\"js-lightbox__dialog o-lightbox\"\n    role=\"dialog\"\n    aria-modal=\"true\"\n    aria-hidden=\"true\"\n    tabindex=\"-1\"\n>\n    <div class=\"o-lightbox__dialog\">\n        <div class=\"o-lightbox__content js-lightbox__content\" role=\"document\">\n            <button\n                class=\"o-button o-button--xs o-button--dark o-button--icon-right o-button--tertiary o-lightbox__close js-lightbox__close m-gradient-brand\"\n            >\n                Close picture                <svg class='o-icon o-icon--16 o-icon--timescircle '>\n            <use xlink:href='#icon-16_times-circle'><\/use>\n          <\/svg>            <\/button>\n                                            <figure class=\"o-lightbox__image is-active\">\n                    <img fetchpriority=\"high\" decoding=\"async\" width=\"773\" height=\"1919\" src=\"https:\/\/www.future-processing.com\/blog\/wp-content\/uploads\/2020\/04\/working-remotely-v2.jpg\" class=\"attachment-full size-full\" alt=\"\" srcset=\"https:\/\/www.future-processing.com\/blog\/wp-content\/uploads\/2020\/04\/working-remotely-v2.jpg 773w, https:\/\/www.future-processing.com\/blog\/wp-content\/uploads\/2020\/04\/working-remotely-v2-121x300.jpg 121w, https:\/\/www.future-processing.com\/blog\/wp-content\/uploads\/2020\/04\/working-remotely-v2-412x1024.jpg 412w, https:\/\/www.future-processing.com\/blog\/wp-content\/uploads\/2020\/04\/working-remotely-v2-768x1907.jpg 768w, https:\/\/www.future-processing.com\/blog\/wp-content\/uploads\/2020\/04\/working-remotely-v2-619x1536.jpg 619w, https:\/\/www.future-processing.com\/blog\/wp-content\/uploads\/2020\/04\/working-remotely-v2-161x400.jpg 161w\" sizes=\"(max-width: 773px) 100vw, 773px\" \/>                                    <\/figure>\n                    <\/div>\n    <\/div>\n<\/div>\n    <\/div>\n\n\n\n<ul class=\"wp-block-list\"><li><strong>Schedule<\/strong>&nbsp;<\/li><\/ul>\n\n\n\n<p>Home office often results in non-standard working hours. Especially when your team members take care of small children at the same time. Ask every week about their schedule and organise team calls when everyone is available.&nbsp;&nbsp;<\/p>\n\n\n\n<p>Make sure you all have time for the team\u2019s weekly sessions. In case of some teams, it is a good practice to have short daily calls so that everyone knows what to do. Make sure that everyone has got time to talk during calls.&nbsp;&nbsp;<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li><strong>Rules<\/strong>&nbsp;<\/li><\/ul>\n\n\n\n<p>We are all working in a different environment&nbsp;at the moment. The rules that your team used before do not have to be adequate now when we work from homes.&nbsp;&nbsp;<\/p>\n\n\n\n<p>For some people, it will be useful to have special instructions prepared by TL connected to working remotely.&nbsp;&nbsp;<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li><strong>And the aim is\u2026<\/strong>&nbsp;<\/li><\/ul>\n\n\n\n<p>What are we doing right now? All team members should know the aim of their work and feel that they are needed. Share the broad picture with your team and a long-term plan so that everybody knows what they are working on. Make sure that every team member knows what and why is she\/he doing right now and have a good number of tasks.&nbsp;&nbsp;<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li><strong>You are a part of the team<\/strong>&nbsp;<\/li><\/ul>\n\n\n\n<p>The sense of being a part of the team is very important. As a Team Leader make sure that your team members feel as important parts of the group and the whole company.&nbsp;&nbsp;<\/p>\n\n\n\n<p>If it\u2019s&nbsp;possible&nbsp;to make sure that every junior has got a mentor who helps her\/ him now as it is much more difficult to onboard someone remotely. Ask a mentor about her\/his availability and if this role is accepted.&nbsp;&nbsp;<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li><strong>Information<\/strong>&nbsp;<\/li><\/ul>\n\n\n\n<p>Inform your team about a situation in the company (if you&nbsp;are allowed to&nbsp;do so). What are the plans? Lack of knowledge often leads to wrong assumptions.&nbsp;&nbsp;<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li><strong>Equipment<\/strong>&nbsp;<\/li><\/ul>\n\n\n\n<p>Make sure everyone in your team has got needed equipment. As it seems obvious it may be omitted. Ask if they need anything like a webcam or additional monitor. Make sure that all technical issues are taken care of so your team can work as efficiently as at the office.&nbsp;<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li><strong>Coffee? Why not!<\/strong>&nbsp;<\/li><\/ul>\n\n\n\n<p>Rituals are important as they build relationships&nbsp;and strengthen the sense of belonging to a group.&nbsp;&nbsp;<\/p>\n\n\n\n<p>Think about all the rituals your team&nbsp;used to have. Maybe it is possible to move it online?&nbsp;Drinking coffee together or Friday beer after hours? Still possible!&nbsp;<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li><strong>Small talk not so small<\/strong>&nbsp;<\/li><\/ul>\n\n\n\n<p>Spend some time&nbsp;on&nbsp;small talk,&nbsp;anecdotes, share some funny gifs or mems on teams\u2019 channel (if you don\u2019t have a \u201cfun\u201d channel for the team, start one).&nbsp;This talking, even though sometimes seems to be about everything and nothing,&nbsp;is&nbsp;crucial when it comes to building relations.&nbsp;&nbsp;<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li><strong>Calls, calls, calls<\/strong>&nbsp;<\/li><\/ul>\n\n\n\n<p>Writing on communicators or sending e-mails&nbsp;are important, but sometimes it is much easier and quicker to&nbsp;call. What is more, there are situations when writing leads to misunderstandings as one can interpret words differently. Call your team members and use webcams. Emoji is not always enough.&nbsp;&nbsp;<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li><strong>Just ask<\/strong>&nbsp;<\/li><\/ul>\n\n\n\n<p>Working remotely influences one\u2019s motivation.&nbsp;Ask your team&nbsp;members&nbsp;about their moods&nbsp;and draw conclusions regarded to individuals and the team.&nbsp;In terms of any conflicts in your team \u2013 respond quickly and make sure everyone can share their voice.&nbsp;Organise some 1:1 calls with webcams, appreciate one\u2019s work and responsiveness.&nbsp;Ask your team about any ideas when it comes to improvements.&nbsp;<\/p>\n\n\n\n<p>Do not act&nbsp;awkwardly. You know your team members. If they&nbsp;may find this asking a little bit \u201ctoo much\u201d adjust it to the relationship you had&nbsp;while in office.&nbsp;<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>&nbsp;<strong>Have<\/strong><strong>&nbsp;<\/strong><strong>fun<\/strong>&nbsp;<\/li><\/ul>\n\n\n\n<p>We\u2019re working remotely but it doesn\u2019t mean that all the team\u2019s fun moments are out.&nbsp;Did you use to play&nbsp;table football together?&nbsp;You&nbsp;can&nbsp;still&nbsp;do&nbsp;it&nbsp;here:&nbsp;&nbsp;<a rel=\"noreferrer noopener\" href=\"http:\/\/www.haxball.com\/\" target=\"_blank\">www.haxball.com&nbsp;<br><\/a>&nbsp;<\/p>\n\n\n\n<p>Some teams have special quizzes while working remotely.&nbsp;Team leader asks a question every day (general knowledge) and the team has got 10sek to give an answer. There are points for every good answer ranking. The one with the most points gets a prize while getting back to the office.&nbsp;&nbsp;<\/p>\n\n\n\n<p>Do not forget about the sense of&nbsp;humour. Some team members have e.g. wigs or funny sunglasses during team calls. Why not? \ud83d\ude42&nbsp;&nbsp;<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li><strong>Don\u2019t<\/strong><strong>&nbsp;<\/strong><strong>panic<\/strong>&nbsp;<\/li><\/ul>\n\n\n\n<p>The first rule in action films and life: do not panic! In terms of&nbsp;Team&nbsp;Leaders,&nbsp;it is a golden rule. Show your people&nbsp;that&nbsp;working&nbsp;remotely is fine.&nbsp;Try not to complain&nbsp;as working can only have a positive influence on your team and the company in a difficult time.&nbsp;&nbsp;<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li><strong>Stay<\/strong><strong>&nbsp;in&nbsp;<\/strong><strong>touch<\/strong>&nbsp;<\/li><\/ul>\n\n\n\n<p>You\u2019re&nbsp;a&nbsp;Team&nbsp;Leader.&nbsp;Make sure that even though&nbsp;your team members&nbsp;don\u2019t sit next to you,&nbsp;they&nbsp;feel that you are present in their everyday work.&nbsp;Be responsive, use the webcam and listen to your people: what is important&nbsp;to&nbsp;them right now, what they talk about.&nbsp;&nbsp;<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li><strong>Don\u2019t<\/strong><strong>&nbsp;<\/strong><strong>interrupt<\/strong>&nbsp;<\/li><\/ul>\n\n\n\n<p>Everything\u2019s&nbsp;fine?&nbsp;People know what to do,&nbsp;there is no change in work\u2019s efficiency and&nbsp;team spirit is on? Perfect! Stay as the captain, but do not interrupt too much. The ship is sailing in a good direction.&nbsp;&nbsp;<br><br><\/p>\n\n\n\n<h4 class=\"wp-block-heading\">We all know that motivation is extremely important when it comes to working efficiency.&nbsp;It is much easier to&nbsp;look after your team&nbsp;while&nbsp;sitting together in the office, but it doesn\u2019t mean that it is impossible now.&nbsp;We hope you will find our article helpful!&nbsp;&nbsp;&nbsp;<br><br> Looking for more information?  &nbsp;<\/h4>\n\n\n<div class=\"b-button\">\n            <a class=\"o-button o-button--primary o-button--s o-button--icon-right o-button--arrow\" href=\"https:\/\/www.future-processing.com\/blog\/managing-a-remote-team-toolbox-for-team-leaders\/\">\n            Check our toolbox for managing a remote team\n            <svg class='o-icon o-icon--16 o-icon--arrow '>\n            <use xlink:href='#icon-16_arrow'><\/use>\n          <\/svg>\n                            <svg class='o-icon o-icon--24 o-icon--arrow '>\n            <use xlink:href='#icon-24_arrow'><\/use>\n          <\/svg>                    <\/a>\n    <\/div>\n\n\n\n<p> <\/p>\n","protected":false},"excerpt":{"rendered":"<p>Companies switched to a remote mode. For some of them it was easier, for some much more challenging, yet here we are. How to run a team when everyone works remotely for long time? <\/p>\n","protected":false},"author":141,"featured_media":12220,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[1944],"tags":[],"coauthors":[1949],"class_list":["post-13046","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-project-management"],"acf":{"reading-time":"1 min","show-toc-sublists":false,"image":null,"logo":null,"button1":{"button1_type":"","button":null},"button2":{"button2_type":"","button":null},"person":{"person_photo":null,"person_name":"","person_position":""}},"_links":{"self":[{"href":"https:\/\/www.future-processing.com\/blog\/wp-json\/wp\/v2\/posts\/13046","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.future-processing.com\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.future-processing.com\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.future-processing.com\/blog\/wp-json\/wp\/v2\/users\/141"}],"replies":[{"embeddable":true,"href":"https:\/\/www.future-processing.com\/blog\/wp-json\/wp\/v2\/comments?post=13046"}],"version-history":[{"count":0,"href":"https:\/\/www.future-processing.com\/blog\/wp-json\/wp\/v2\/posts\/13046\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.future-processing.com\/blog\/wp-json\/wp\/v2\/media\/12220"}],"wp:attachment":[{"href":"https:\/\/www.future-processing.com\/blog\/wp-json\/wp\/v2\/media?parent=13046"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.future-processing.com\/blog\/wp-json\/wp\/v2\/categories?post=13046"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.future-processing.com\/blog\/wp-json\/wp\/v2\/tags?post=13046"},{"taxonomy":"author","embeddable":true,"href":"https:\/\/www.future-processing.com\/blog\/wp-json\/wp\/v2\/coauthors?post=13046"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}